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| Das Kurhaus, Wiesbaden 11th –12th February 1999 Hospitality Area Information Gold Sponsors Delivery and Collection Instructions Your hospitality area is located within Das Kurhaus. Should you want to make any deliveries for your area, please forward them to the above address and mark them as follows: Your First Name, Your Last Name Your Company Name MATERIAL FOR HOSPITALITY AREA C/O The Organizer’s Office – MCC Das Kurhaus Kurhausplatz 1 65189 Wiesbaden PO Box 3840 D-65028 Wiesbaden, Germany Please note that all materials must be received by 10th February so that our contractor can display them in time for opening on 11th February. We cannot guarantee timely display of materials if received after 20.00hrs on 10th February. Your hospitality area dimensions are approximately as follows: Gold: 10sqm. As outlined previously, the hospitality area does not have the feel of a traditional "exhibition" booth and so does not require any technical input from you for setting up. Items provided are explained in more detail below but should you have any special requests, please do not hesitate to contact us via the fax back form attached. The allocation of complimentary delegate passes you have been offered in your sponsor manual should include sponsor staff assigned to your hospitality area. They should register as early as possible to obtain their badge and conference material. All sponsor staff are requested to wear their badges at all times during the conference, as access to sessions, breaks etc will be by badgeholder only. Registration opening times are as follows:
Your hospitality area will include the following:
There will be a power socket in your area but should you need to plug in additional laptops, we would recommend that you also bring an extension cable. The voltage in Germany is 220 volts (50 Hz). Delegates will take all coffee breaks and lunch in the hospitality area. The times of these are currently as follows. We recommend you consult the MCC website regularly for slight time changes. As a courtesy to your customers, please be sure that your hospitality area has adequate staff during these times.
Catering areas will be located at various points throughout the hospitality area for coffee breaks and lunch. Therefore it is not necessary, or permitted to bring additional food or beverages into your area. Should you have any specific requests however, please use the attached request form. All requests will be billed directly to you. The hospitality area will be dismantled after 17.00hrs on Friday 12th February. All sponsor materials you wish to retain should be taken down between 16.30hrs and 17.00hrs. A floorplan outlining your location within the hospitality area is being finalised and will be forwarded to you shortly. Sponsors are warned not to leave their hospitality area unattended at any time when the room is open. This applies for removal times also. In the event of loss or damage, the Organisers must be informed immediately. SPONSORS LEAVING ITEMS UNATTENDED DO SO AT THEIR OWN RISK Hospitality Area Construction and Services Hemisphere Information Services will appoint official contractors for all construction, electrical work and all furniture supplies in the hospitality areas. No other contractors will be permitted to undertake any of this work. Obstruction of Gangways and Open Spaces All emergency exits and access to service areas are to be kept clear at all times. They must not be restricted or rendered unrecognizable. Public gangways shall remain the means of escape even during build up and removal periods. Electrical Requirements Full lighting and power services will be made available in the hospitality areas. Electrical devices which interfere with radio or television systems must be switched off immediately if requested by Hemisphere Information Services. All electrical goods used by sponsors should comply with EEC electrical regulations. Fire Precautions In accordance with the requirements of the appropriate authority, all material used in display materials etc must be effectively fire-proofed or made of non-flammable materials in accordance with the standards of every appropriate authority. Damage to the Premises No nails, screws or other fixtures may be driven into any part of the Premises including floors. Nor may any part of the Premises be damaged or disfigured in any way. Should any such damage occur, the Sponsor shall be invoiced for any reparation charges incurred. Cleaning Hemisphere Information Services will arrange for the cleaning of areas around the hospitality area as and when necessary. Liability While Hemisphere Information Services will endeavor to protect Sponsor materials, posters etc whilst on display in the hospitality area, it must be clearly understood that then management of the Premises and Hemisphere Information Services cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever. Sponsors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employees and will indemnify Hemisphere Information Services against all claims and expenses arising therefrom. Sponsors are only permitted to attach posters and graphics to the designated display points. Hemisphere Information Services reserve the right remove any materials not displayed on these points and charge sponsors for any damage caused to fixtures and fittings. Dangerous Materials and Exhibits No explosive or dangerous combustible materials may be brought into the hospitality area. Hemisphere Information Services reserve the right to remove any such materials deemed dangerous or combustible. Insurance Sponsors are reminded of the need to consult their Insurance Company or Insurance Brokers to cover themselves fully against all risks likely for the hospitality area. Abandonment Insurance: Hemisphere Information Services are not obliged to return any monies paid for space in the event of cancellation or restriction of the hospitality area. Stand, Fixtures or Similar Insurance: All risks on loss or damage to Sponsor’s property fixtures, fittings, and all property of a similar nature such as personal effects of employees whilst on the Premises. Public Liability: Liability to the public may arise out of the Sponsor’s activities and should be covered by insurance. Insurance should be effected with minimum delay.
Analogue telephone or ISDN line request I will require an ISDN telephone line ___ I will require an analogue telephone line ___ The cost of the line and all call charges will be billed to you directly at the above event after the event. Please note that once we have received your request, it will be processed immediately. We cannot therefore guarantee any reimbursements for cancellations. Additional Requests Please outline in the space below if you have any additional requests. We will do our utmost to accommodate these: Should you have any questions, please contact Debi Hawkins Tel: +44 (0) 181 817 1121 Fax: +44 (0) 181 817 1226 E-mail: dhawkins@eventmgrs.co.uk Global Conferences |